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As I understood from yesterday, the next call would focus on procedural/workflow type documents for digital records tasks such as disk imaging. This is slightly different from previous calls because most of what's in the resources pages are examples of static
documentation.</div>
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<p style="margin: 0in 0in 0.0001pt;" class="elementToProof"><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Matthew Gorzalski</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">University Archivist / Associate Professor</span></p>
<p style="margin: 0in 0in 0.0001pt;" class="elementToProof"><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Special Collections Research Center</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
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</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Library Affairs</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Mail Code 6632</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Southern Illinois University</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">605 Agriculture Drive, Morris Library</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Carbondale, Illinois 62901</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
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</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255); font-weight: 500;"><a style="color: rgb(0, 0, 0); text-decoration: none; margin-top: 0px; margin-bottom: 0px; background-color: rgb(255, 255, 255); text-align: left;" class="OWAAutoLink" id="OWA2eff0b7b-09fd-8ec5-de9c-90ab4e3d5f0e" href="mailto:mgorz@siu.edu">mgorz@siu.edu</a></span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">P: 618.453.2225</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
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</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(108, 6, 51); background-color: rgb(255, 255, 255); font-weight: 500;"><u><a style="color: rgb(108, 6, 51); margin-top: 0px; margin-bottom: 0px; background-color: rgb(255, 255, 255); text-align: left;" class="OWAAutoLink" id="OWA60f3d720-4ace-721b-31b2-323c2dc6a718" href="https://urldefense.com/v3/__https://siu.edu/__;!!DZ3fjg!4u6uFvQSCBdvvT6sKFIRA40iG_FVtUfU8yA4d-ZYwLQUCnFtFn_5Kshr-KNKimAbsO46Z05gVChGmOdwb3bfak8sFZ9j$">SIU.EDU</a></u></span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Top Tier R1 | Opportunity University</span><span style="font-family: "Trebuchet MS", "sans-serif"; font-size: 9pt; color: rgb(0, 0, 0);"><br>
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</span><span style="font-family: "Trebuchet MS", sans-serif; font-size: 12px; color: rgb(108, 6, 51); background-color: rgb(255, 255, 255); font-weight: 500;"><u><a style="color: rgb(108, 6, 51); margin-top: 0px; margin-bottom: 0px; background-color: rgb(255, 255, 255); text-align: left;" class="OWAAutoLink" id="OWA17e04c7b-75a8-8306-fe0c-eb0bbc52a8af" target="_blank" href="https://urldefense.com/v3/__https://www.youtube.com/embed/CX81LDbUMr0?si=-qTfr7uyF6TCgKG1__;!!DZ3fjg!4u6uFvQSCBdvvT6sKFIRA40iG_FVtUfU8yA4d-ZYwLQUCnFtFn_5Kshr-KNKimAbsO46Z05gVChGmOdwb3bfalaLl_L-$"><img style="height: auto; max-width: 707px; margin-top: 1.77778em; margin-bottom: 1.77778em; box-sizing: border-box; display: block;" alt="Southern Illinois University logo" src="https://oit.siu.edu/enterprisesystems/email-sig-gen/images/Email-Logo-2025-maroon.png"></a></u></span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> ArchivesCommittee <archivescommittee-bounces@carli.illinois.edu> on behalf of Clarage, Elizabeth via ArchivesCommittee <archivescommittee@carli.illinois.edu><br>
<b>Sent:</b> Monday, December 8, 2025 10:30 AM<br>
<b>To:</b> archivescommittee@carli.illinois.edu <archivescommittee@carli.illinois.edu><br>
<b>Subject:</b> [ArchivesCommittee] FW: CARLI Archives Task Force Request for Archival Administration Documentation</font>
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<p class="x_MsoNormal"><i><span style="font-size:10.0pt; font-family:"Bookman Old Style",serif">"Under the Illinois Freedom of Information Act (FOIA), any written communication to or from university employees regarding University business is a public record
and may be subject to public disclosure."</span></i></p>
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<p class="x_MsoNormal"><b><span style="font-family:"Calibri",sans-serif">From:</span></b><span style="font-family:"Calibri",sans-serif"> TechServ-ig <techserv-ig-bounces@carli.illinois.edu>
<b>On Behalf Of </b>Clarage, Elizabeth Claire via TechServ-ig<br>
<b>Sent:</b> Thursday, January 18, 2024 12:14 PM<br>
<b>To:</b> Announce@carli.illinois.edu; 'techserv-ig@carli.illinois.edu' <techserv-ig@carli.illinois.edu>; ccg@carli.illinois.edu<br>
<b>Subject:</b> [TechServ-ig] CARLI Archives Task Force Request for Archival Administration Documentation</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Calibri",sans-serif">from Pam Hackbart-Dean, chair of the CARLI Archives Task Force</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Calibri",sans-serif">---<span style="color:#1F497D"></span></span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">We need your help!! The Archives Task Force is creating a web resource repository for CARLI members that will aid them in assessing, planning, and maintaining archival collections
in ways that prioritize both care and access. The documents and educational materials provided will apply to all institutions, collection sizes, and collection types.</span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif"> </span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">Our goal is to create an Archives & Special Collections Resource Page to collect information and resources from CARLI members about managing archival collections. This would
be similar <span style="color:#212529">to the </span><a href="https://www.carli.illinois.edu/products-services/collections-management/preservation-resources" originalsrc="https://www.carli.illinois.edu/products-services/collections-management/preservation-resources">CARLI
Preservation Resources</a><span style="color:#212529"> </span>webliography of preservation and conservation materials.
</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">To begin this process, the Archives & Special Collections Resource Page will include PDF copies of forms, policies, procedures, and guidelines used in managing archival collections.
This could include policies and statements such as:</span></p>
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<li class="x_MsoListParagraphCxSpFirst" style="margin-left:0in"><span style="font-size:12.0pt; line-height:105%; font-family:"Arial",sans-serif">Collection Development policy</span></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-left:0in"><span style="font-size:12.0pt; line-height:105%; font-family:"Arial",sans-serif">Deeds of Gift, Transfers, and Deposit Agreements</span></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-left:0in"><span style="font-size:12.0pt; line-height:105%; font-family:"Arial",sans-serif">Loan Agreements</span></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-left:0in"><span style="font-size:12.0pt; line-height:105%; font-family:"Arial",sans-serif">Mission Statements</span></li><li class="x_MsoListParagraphCxSpLast" style="margin-left:0in"><span style="font-size:12.0pt; line-height:105%; font-family:"Arial",sans-serif">Permission to Publish</span></li></ul>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">We want to learn from each other and build on the existing work of CARLI members! As part of this process, the Task Force will make monthly calls for CARLI members to send
in their documentation relating to relevant topics. The documentation will then be reviewed by Task Force members for possible inclusion in the webliography. We will be asking for other types of documentation later this spring, so more to come.</span></p>
<h3 style="background:white"><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#233F87">Guidelines for submitting your forms to the Archives & Special Collections Resource Page:</span></h3>
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<li class="x_MsoListParagraphCxSpFirst" style="color:black; margin-left:0in; line-height:normal; background:white">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif">The originating agency will submit their forms via e-mail attachment to CARLI Support (<a href="mailto:support@carli.illinois.edu">support@carli.illinois.edu</a>)) as Word or PDF documents. CARLI
Archives Task Force will rename the document to clearly identify the type of form and the donating institution, i.e., "Photocopy Request - Illinois State University." We will also change Word documents into PDF documents before loading to the Web Resource
Repository</span></li><li class="x_MsoListParagraphCxSpMiddle" style="color:black; margin-left:0in; line-height:normal; background:white">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif">The forms will be organized by type of form, not by repository.</span></li><li class="x_MsoListParagraphCxSpMiddle" style="color:black; margin-left:0in; line-height:normal; background:white">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif">Forms submission should be accompanied by an e-mail giving CARLI permission to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the
e-mail.</span></li><li class="x_MsoListParagraphCxSpMiddle" style="color:black; margin-left:0in; line-height:normal; background:white">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif">It will be the responsibility of the originating organization to send updated forms to CARLI.</span></li><li class="x_MsoListParagraphCxSpLast" style="color:black; margin-left:0in; line-height:normal; background:white">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif">Originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.</span></li></ul>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">Please send any questions or comments to CARLI Support at
<a href="mailto:support@carli.illinois.edu"><span style="color:#156082">support@carli.illinois.edu</span><span style="color:windowtext; text-decoration:none">.</span></a></span></p>
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<p class="x_MsoNormal"><span style="font-family:"Calibri",sans-serif; color:black"> </span></p>
<p class="x_MsoNormal"><b><span style="font-size:12.0pt; font-family:"Calibri",sans-serif; color:#002060">Pam Hackbart-Dean, CA</span></b></p>
<p class="x_MsoNormal"><i><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:#002060">She/her</span></i></p>
<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">Professor & Head</span></p>
<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">Chair, CARLI Archives Taskforce</span></p>
<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black"> </span></p>
<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">Special Collections & University Archives</span></p>
<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">University of Illinois Chicago
</span></p>
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<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">E:
<a href="mailto:phdean@uic.edu"><span style="color:#0563C1">phdean@uic.edu</span></a></span></p>
<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">P: (312) 996-0243</span></p>
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<p class="x_MsoNormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">801 S. Morgan St.
</span><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:#414042">|</span><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black"> 3-330 LIB, MC 234
</span><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:#414042">|
</span><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:black">Chicago, IL 60607</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Times New Roman",serif; color:black"><img border="0" width="50" height="50" id="x_Picture_x0020_1" alt="IC Logo" style="width:.5208in; height:.5208in" data-outlook-trace="F:1|T:1" src="cid:image002.png@01DA4875.DEFA9AB0"></span><span style=""></span></p>
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