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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C">We need your help!! The Archives Task Force is creating a web</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212529"> resource repository
for CARLI members that will aid them in assessing, planning, and maintaining archival collections in ways that prioritize both care and access. The documents and educational materials provided will apply to all institutions, collection sizes, and collection
types.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212529"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C">Our goal is to create an
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#4F122F">Archives</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C"> & Special Collections Resource Page to collect
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#410318">information</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C"> and
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#3B2C05">resources from CARLI members</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C"> about
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#410318">managing</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#4F122F">archival</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#3B2C05">collections</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C">.</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212529">
This would be </span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#410318">similar</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212529"> to the
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="https://www.carli.illinois.edu/products-services/collections-management/preservation-resources">CARLI Preservation Resources</a></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212529">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">webliography of preservation and conservation materials.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">To begin this process, the Special Collections & Archives Resource Page will include PDF copies of forms, policies, procedures, and guidelines used in managing archival collections.
This could include policies and statements such as:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%;font-family:"Arial",sans-serif">Collection Development policy<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%;font-family:"Arial",sans-serif">Deeds of Gift, Transfers, and Deposit Agreements<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%;font-family:"Arial",sans-serif">Loan Agreements<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%;font-family:"Arial",sans-serif">Mission Statements<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%;font-family:"Arial",sans-serif">Permission to Publish<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">We want to learn from each other and build on the existing work of CARLI members! As part of this process, the Task Force will make monthly calls for CARLI members to send in
their documentation relating to relevant topics. The documentation will then be reviewed by Task Force members for possible inclusion in the webliography. We will be asking for other types of documentation later this spring, so more to come.</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<h3 style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#233F87">Guidelines for submitting your forms to the Archives & Special Collections Resource Page:<o:p></o:p></span></h3>
<ul type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The originating agency will submit their forms via e-mail attachment to CARLI Support (<a href="mailto:support@carli.illinois.edu">support@carli.illinois.edu</a>)) as Word or PDF documents. CARLI
Archives Taskforce will rename the document to clearly identify the type of form and the donating institution, i.e., "Photocopy Request - Illinois State University." We will also change Word documents into PDF documents before loading to the Web Resource Repository<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The forms will be organized by type of form, not by repository.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Forms submission should be accompanied by an e-mail giving CARLI permission to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the
e-mail.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">It will be the responsibility of the originating organization to send updated forms to CARLI<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please send any questions or comments to CARLI Support at
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="mailto:support@carli.illinois.edu"><span style="color:#156082">support@carli.illinois.edu</span><span style="color:windowtext;text-decoration:none">.</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">Pam Hackbart-Dean, CA<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">She/her<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Professor & Head<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Chair, CARLI Archives Taskforce<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Special Collections & University Archives<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">University of Illinois Chicago
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">E:
<a href="mailto:phdean@uic.edu"><span style="color:#0563C1">phdean@uic.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">P: (312) 996-0243<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"color:#363636"><img border="0" width="330" height="16" style="width:3.4375in;height:.1666in" id="_x0000_i1026" src="cid:image001.png@01DA4875.DEFA9AB0" alt="horizontal rule"></span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">801 S. Morgan St.
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#414042;mso-ligatures:none">|</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> 3-330 LIB, MC 234
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#414042;mso-ligatures:none">|
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Chicago, IL 60607<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:black"><img border="0" width="50" height="50" style="width:.5208in;height:.5208in" id="Picture_x0020_2" src="cid:image002.png@01DA4875.DEFA9AB0" alt="IC Logo"></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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