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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#251E4C">We need your help!! The Archives Task Force
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">created<span style="color:#251E4C"> a web</span><span style="color:#212529"> resource repository for CARLI members
</span>to<span style="color:#212529"> aid </span>members i<span style="color:#212529">n assessing, planning, and maintaining archival collections in ways that prioritize both care and access. The documents and educational materials provided will apply to all
institutions, collection sizes, and collection types.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212529"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">The<span style="color:#251E4C">
</span><a href="https://www.carli.illinois.edu/products-services/collections-management/archives-special-collections-resources">Archives & Special Collections Resource</a>s<span style="color:#251E4C">
</span>p<span style="color:#251E4C">age </span>provides<span style="color:#251E4C">
</span><span style="color:#410318">information</span><span style="color:#251E4C"> and
</span><span style="color:#3B2C05">resources from CARLI members</span><span style="color:#251E4C"> about
</span><span style="color:#410318">managing</span><span style="color:#251E4C"> </span>
<span style="color:#4F122F">archival</span><span style="color:#251E4C"> </span><span style="color:#3B2C05">collections</span><span style="color:#251E4C">.</span>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">We need help with more documentation, but the Special Collections & Archives Resource Page currently includes PDF copies of forms, policies, procedures, and guidelines for managing
archival collections. We are looking to include additional policies and procedures directly related to<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Copyright policies or permission to publish<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Archival Processing manuals and forms (such as separation forms, processing checklists or plans)<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Reading room policies or forms (such as scan requests, reading room rules, registration forms)<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">We want to learn from each other and build on the existing work of CARLI members! As part of this process, the Task Force will make monthly calls for CARLI members to send in
their documentation relating to relevant topics. Task Force members will then review the documentation for possible inclusion in the webliography.
<o:p></o:p></span></p>
<h3 style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#233F87">Guidelines for submitting your forms to the Archives & Special Collections Resource Page:<o:p></o:p></span></h3>
<ul type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level1 lfo6;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The originating agency will submit their forms via e-mail attachment to CARLI Support (<a href="mailto:support@carli.illinois.edu">support@carli.illinois.edu</a>)) as Word or PDF documents. CARLI
Archives Taskforce will rename the document to identify the type of form and the donating institution clearly, i.e., "Photocopy Request - Illinois State University." We will also change Word documents into PDF documents before loading to the Web Resource Repository<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level1 lfo6;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The forms will be organized by type of form, not by repository.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level1 lfo6;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Forms submission should be accompanied by an e-mail permitting CARLI to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the e-mail.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level1 lfo6;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">It will be the responsibility of the originating organization to send updated forms to CARLI<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level1 lfo6;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please send any questions or comments to CARLI Support at
<a href="mailto:support@carli.illinois.edu"><span style="color:#156082">support@carli.illinois.edu</span><span style="color:windowtext;text-decoration:none">.</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">Pam Hackbart-Dean, CA<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">She/her<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Professor & Head<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Chair, CARLI Archives Taskforce<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Special Collections & University Archives<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">University of Illinois Chicago
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">E:
<a href="mailto:phdean@uic.edu"><span style="color:#0563C1">phdean@uic.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">P: (312) 996-0243<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"color:#363636;mso-ligatures:none"><img border="0" width="330" height="16" style="width:3.4375in;height:.1666in" id="Picture_x0020_2" src="cid:image001.png@01DA4875.DEFA9AB0" alt="horizontal rule"></span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">801 S. Morgan St.
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#414042;mso-ligatures:none">|</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> 3-330 LIB, MC 234
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</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Chicago, IL 60607<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:black;mso-ligatures:none"><img border="0" width="50" height="50" style="width:.5208in;height:.5208in" id="Picture_x0020_1" src="cid:image002.png@01DA4875.DEFA9AB0" alt="IC Logo"></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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