[ArchivesSpCollig] CARLI Archives Task Force Request for Additional Archival Administration Documentation

[Hackbart-Dean, Pam]

We need your help!!  The Archives Task Force created a web resource repository for CARLI members to aid members in assessing, planning, and maintaining archival collections in ways that prioritize both care and access. The documents and educational materials provided will apply to all institutions, collection sizes, and collection types.

The Archives & Special Collections Resource<https://www.carli.illinois.edu/products-services/collections-management/archives-special-collections-resources>s page provides information and resources from CARLI members about managing archival collections..

We need help with more documentation, but the Special Collections & Archives Resource Page currently includes PDF copies of forms, policies, procedures, and guidelines for managing archival collections. We are looking to include additional policies and procedures directly related to

  *   Copyright policies or permission to publish
  *   Archival Processing manuals and forms (such as separation forms, processing checklists or plans)
  *   Reading room policies or forms (such as scan requests, reading room rules, registration forms)
We want to learn from each other and build on the existing work of CARLI members! As part of this process, the Task Force will make monthly calls for CARLI members to send in their documentation relating to relevant topics. Task Force members will then review the documentation for possible inclusion in the webliography.
Guidelines for submitting your forms to the Archives & Special Collections Resource Page:

  *   The originating agency will submit their forms via e-mail attachment to CARLI Support (support at carli.illinois.edu<mailto:support at carli.illinois.edu>)) as Word or PDF documents. CARLI Archives Taskforce will rename the document to identify the type of form and the donating institution clearly, i.e., "Photocopy Request - Illinois State University." We will also change Word documents into PDF documents before loading to the Web Resource Repository
  *   The forms will be organized by type of form, not by repository.
  *   Forms submission should be accompanied by an e-mail permitting CARLI to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the e-mail.
  *   It will be the responsibility of the originating organization to send updated forms to CARLI
  *   The originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.
Please send any questions or comments to CARLI Support at support at carli.illinois.edu.<mailto:support at carli.illinois.edu>


Pam Hackbart-Dean, CA
She/her
Professor & Head
Chair, CARLI Archives Taskforce

Special Collections & University Archives
University of Illinois Chicago

E: phdean at uic.edu<mailto:phdean at uic.edu>
P: (312) 996-0243
[horizontal rule]
801 S. Morgan St. | 3-330 LIB, MC 234 | Chicago, IL 60607

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