[ArchivesTF] 1st meeting: CARLI Archives Task Force agenda and connection information

Thu Aug 31 21:20:25 UTC 2023

Welcome to the FY24 Archives Task Force! Everyone should now be able to access the Committee's Box Folder. Here's the direct link:
https://urldefense.com/v3/__https://uofi.box.com/s/knjs1g9fxbqixsy7lodlbxinus65orbl__;!!DZ3fjg!_JyoJ8Ffc_oApSpi2brdolqfRUHRAZEeijU9hQdP6Qfy3Zji1RPS-NGT2QKAIO2idczQ4A8-0IgFspe855fRF5MH5xbnWw$ 

If you have issues accessing the folder, please let us know.

See you September 8th!
Elizabeth & Martin
CARLI Archives Task Force Staff Liaisons

CARLI Archives Task Force Meeting: September 8, 2023
10:00 a.m. - 12:00 p.m.

Zoom / Conference Call
Meeting URL: https://illinois.zoom.us/j/84321330826?pwd=WXJPd1BrZVI0NDliOGR2SkZsaEttUT09&from=addon

Meeting ID:         843 2133 0826
Password:           98765
Telephone if needed: 312 626 6799

AGENDA

  1.  Review/Update Agenda (Martin)
  2.  Welcome / Member Introductions (Martin)
     *   What to include in introductions:

                                                               i.      Name

                                                             ii.      Job/Position Title

                                                           iii.      Institution

                                                           iv.      Archives background and/or interest in archives

                                                             v.      Icebreaker - pick one:

           *   What's the most unique archival item at your institution? One sentence, why?
           *   What's your favorite breakfast food? One sentence, why?
     *   Members

                                                               i.      Alex Altan, Prairie State College

                                                             ii.      Jeannette Bruno, City Colleges of Chicago

                                                           iii.      Rebecca Fitzsimmons, Illinois State University

                                                           iv.      Pam Hackbart-Dean, University of Illinois Chicago

                                                             v.      Ashley Howdeshell, Northeastern Illinois University

                                                           vi.      Steve Kerber, Southern Illinois University Edwardsville

                                                          vii.      Michelle Miller, Abraham Lincoln Presidential Library and Museum

                                                        viii.      Elaine Fetyko Page, Elmhurst University

                                                            ix.      Megan Ryan, National Louis University

     *   CARLI Staff

                                                               i.      CARLI staff liaisons: Elizabeth Clarage, Martin Kong

                                                             ii.      CARLI staff: Sara Mercurio, Annie Serrano

  1.  Minutes (Elizabeth)
     *   CARLI Archives Task Force Meeting Notes Template

                                                               i.      https://urldefense.com/v3/__https://uofi.box.com/s/cmcac6l1u8yebbjpyq94uxrvyfy8iky6__;!!DZ3fjg!_JyoJ8Ffc_oApSpi2brdolqfRUHRAZEeijU9hQdP6Qfy3Zji1RPS-NGT2QKAIO2idczQ4A8-0IgFspe855fRF5MaPd0XOw$ 

                                                             ii.      Six sections: Attendance, Decision, Tasks Assigned, Announcements, Discussion, Next Meeting(s) and Deadlines

                                                           iii.      Minutes: post within 7 days

     *   Volunteer for today's minutes taker?
     *   Future minute takers schedule (assign alphabetically by last name?)

  1.  Group Communications (Elizabeth)
     *   Committee email list: ArchivesTF at carli.illinois.edu<mailto:ArchivesTF at carli.illinois.edu>
     *   Other CARLI Email Lists<https://www.carli.illinois.edu/email-lists>: Archives & Special Collections Interest Group - spcollig at carli.illinois.edu<mailto:spcollig at carli.illinois.edu>
     *   Box is used to committee document storage:

                                                               i.      Box: https://urldefense.com/v3/__https://uofi.box.com/s/knjs1g9fxbqixsy7lodlbxinus65orbl__;!!DZ3fjg!_JyoJ8Ffc_oApSpi2brdolqfRUHRAZEeijU9hQdP6Qfy3Zji1RPS-NGT2QKAIO2idczQ4A8-0IgFspe855fRF5MH5xbnWw$ 

     *   Zoom is used for regular Committee meetings.

  1.  CARLI Committee Guidelines: https://www.carli.illinois.edu/governance/commguide (Martin)

  1.  Schedule Future Committee Meetings (frequency, type, day) for October through June (Elizabeth)
     *   In-person meeting option (First Thursday 9-10:30/9:30-11?; Monday 10-11:30?)

  1.  Announcements (Elizabeth)
     *   Committee Member Announcements (professional/institutional)
     *   CARLI Announcements

                                                               i.      CARLI Annual Meeting November 16, 10:00 a.m. - 3:00 p.m.: https://www.carli.illinois.edu/carli-annual-meeting-4

  1.  Discussion
     *   Task Force Background - Why was this group created? (Elizabeth)
     *   Task Force Charge: https://www.carli.illinois.edu/governance/committee-directory/comm?comm_id=68&constit=no&dates=no

                                                               i.      Report to CARLI Board due February 22, 2024 for its March 8, 2024

     *   Collection Management Committee, Archives Report: https://urldefense.com/v3/__https://uofi.box.com/s/yz0cr21rzf5twdrq7xa132yphw4n45zx__;!!DZ3fjg!_JyoJ8Ffc_oApSpi2brdolqfRUHRAZEeijU9hQdP6Qfy3Zji1RPS-NGT2QKAIO2idczQ4A8-0IgFspe855fRF5OYtMcijQ$ 
     *   Discuss/Brainstorm 2023-2024 Activities

  1.  Adjournment

"Under the Illinois Freedom of Information Act (FOIA), any written communication to or from university employees regarding University business is a public record and may be subject to public disclosure."

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